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Import a Chapter, Article, or Text from MS Word
Import a Chapter, Article, or Text from MS Word

Pre-written text can easily be added using copy-and-paste. But first, you need to create a new structure,

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Written by Support Desk
Last updated Jun 22, 2025

Step 1: Structure a Document Outline (see how)

  1. Start a new "Book" document and the writing editor will automatically open
  2. Click the "workflow" icon on the sidebar
  3. Add or modify any existing dividers for each major section (e.g., chapters) in your document
  4. Add new sections under each divider for each element that contains a heading

Step 2: Open Word Document

  1. Copy the text for the first section (from heading to before next heading)
    • Ignore any images at the moment and concentrate on the text

Step 3: Paste Content into Sections (see how)

  1. Open the first section under the divider by clicking on the title
  2. Paste text into the section
    • Highlight the heading text and apply the relevant heading (e.g., Numbered Heading 1)
    • Highlight paragraph text and apply the relevant paragraph format (note that Paragraph-Block is the default, so tapping anywhere in the paragraph will automatically update the text)
    • Highlight any indented quotes and apply the Paragraph-Long quote
  3. Modify the section "name" by clicking on the title in the navigation bar (between the forward and backward arrows)
  4. Add a new section by clicking on the + icon
    • Select "Add section"
    • Select "Body"
    • Select "Blank section"
  5. Continue to add sections pasting text as you go until all text has been added
  6. Using the "More" icon, select "Preview" at anytime to check your content

Step 4: Reorder the Outline (see how)

  1. Click the "Workflow" icon to return to the outline manager
  2. Reorder sections; if required
  3. Indent / Outdent section; if required

Step 5: Add Images (see how)

  1. Copy the image from your Word file into your buffer
  2. With the relevant section open, place your cursor on a new line where you want the image
  3. Paste the image
  4. Click on the image and some editing tools will be displayed
  5. Modify the image size to the desired width and height, and add an further edits; as required
  6. Repeat until all images have been added
  7. Using the "More" icon, select "Preview" at anytime to check your content

Step 6: Mark Terminology (see how)

  1. Highlight any terminology that you might want to include
    • Definitions can generate a glossary
    • Abbreviations can generate a table of contents
    • All other terminology can help with writing consistency (i.e., no need to spell it out every time) or generate an index (if you are writing a book)
  2. Using the popup menu, click the "Terminology" icon and select the term type you wish to apply
  3. From the drop down menu, select and existing term and then click the "Insert" button
  4. If you need to add a new Term, enter the relevant data into the form, and click "Insert"; the data will be saved and inserted int your text
  5. At any time you can edit a term by clicking the "Pencil" icon on the popup menu
  6. Using the "More" icon, select "Preview" at anytime to check your content [note that terminology will emerge as "normal" text]

Step 7: Add Citations (see how)

  1. Before any citations can be added into your text, the records need to be added to the library; records can be added in bulk (see how)
  2. With a section open, place your cursor where you require the citation
  3. Click the "Annotation" icon to open the menu
  4. Click the "Citation" icon to open the menu
  5. Select your citation from the drop down list and customize it; as required
  6. Click "Insert" to add the citation
  7. Hover over the citation and a popup menu will enable:
    • the citation to be edited or deleted
    • opening the citation Url
    • adding a new citation
  8. Continue updating citations until all citations completed
  9. Using the "More" icon, select "Preview" at anytime to check your content

Step 8: Check Section Settings for Consistency (see how)

  1. Return to the "Workflow" manager and modify the target word count for each section (see how)
  2. Return to the "Workflow" manager and modify the due date for any incomplete section (see how)
  3. Click on the "Status" icon to open the status manager
    • Change the status for each section; as required (see how)
  4. Click on the "Print" icon to check that the print settings across all sections are recorded as you require (see how)

Tips:

  • The image caption added with the image editor will not locate the caption on the left margin because it remains 'captured' with the image (see how). Use normal text to add the image title above or below the image (see how). Apply a caption format to the image title (see how).
  • Citations cannot be automatically regenerated from pasted text because they are stored in a different reference manger. Write.studio has a more sophisticated approach to formatting references to increase both reference and citation accuracy.