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The SMART Method for Terminology Reuse when Writing Documents
The SMART Method for Terminology Reuse when Writing Documents

Learn how we apply the SMART method for managing and using terminology.

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Written by Support Desk
Last updated Oct 05, 2025
S – Store: frequently used terms and content blocks
M – Maintain: organized libraries and tags with categories
A – Activate: Instant access through typing shortcuts
R – Reuse: Seamlessly insert across all documents
T – Track: monitor usage patter and optimize content
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S – Store: frequently used terms and content blocks

  • Abbreviations: Add acronyms, initialisms, and more
  • Definitions: Add term and definitions with a URL reference and private note
  • Keywords or phrases: keep commonly used words and phrases
  • People: Save those name you use frequently, or add made up names for a novel
  • Places: Locations, rivers, tourist spots, anything
  • Organizations: Entity name you refer to frequently
  • Text: Add your own private text used often (e.g., a short bio or long role title)
  • Quotes and paraphrases: Save these for reuse; add the URL to get back to original version
Tip: Brand names can be added to keywords

M – Maintain: organized libraries and tags with categories

  • Add URL to every record
  • Add a personal note to every record
  • Collate terms into collections [coming soon]

A – Activate: Instant access through typing shortcuts

  • Every term can have a short cut added using the backslash / key
  • After the backslash start typing and will provide a list based on the letters added to get you there even faster

R – Reuse: Seamlessly insert across all documents

  • Terms are user-wide so you can use them in every document
  • Change a term and it will instantly repopulate with the change

T – Track: monitor usage patter and optimize content

  • How many terms in a document [coming soon]
  • Auto mark terms in a document (e.g.m, if text was pasted from ChatGPT ,etc) [coming soon]