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How to add AI content to the library
How to add AI content to the library

Creating a personal AI library helps you stay organised, reduce overwhelm, and supercharge your writing process.

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Written by Support Desk
Last updated Nov 25, 2025
Creating a personal AI library turns those one-off responses into durable, reusable research tools. It helps you stay organised, reduce overwhelm, and supercharge your writing process.

Step 1: Add a record

  • Navigate to the "Library"
  • Select "Add new record"
  • Select "Type" = Internet material
  • Select "Format" = Generative AI
  • In the "Header"
    • Add your prompt text
    • Add the name of the tool you are using (e.g., Gemini, ChatGPT)

Step 2: Contributors

  • Navigate to the "Contributors" and select "Author" as "Organization name"
  • Add the name of the tool; e.g., Chat GPT, Gemini
    • TIP: if you cite this record this will appear as the author

Step 3: Titles

  • Navigate to "Titles" and the prompt will display as the "Short title", but crop it if it is too long
  • Add the type of model being used (e.g., LLM)
  • Add a brief description: this might be the first sentence provided by the Ai too
  • TIP: these field are useful for your work, but not generally used for citations

Step 4: identifiers

  • Navigate to "Identifiers" and the "Year generated" and "Date generated" will default to today; change them if necessary
  • Add other data; if useful for your work:
    • Project or research ID
    • Version number
    • Publication note or content description

Step 5: Source

  • Navigate to "Source" and add the
    • Website name (e.g., Gemini, ChatGPT)
    • Website owner (e.g., Google, OpenAI)
  • TIP: This data might appear if you cite this record [it depends on the reference format]

Step 6: Notes

  • Navigate to "Notes" and
    • Paste the output into the first note 'Abstract' [unedited so you have a clean record]
    • In the summary note, duplicate the 'Abstract' and use this to tweak the content; if required
    • Use any of the other five notes to capture other relevant data

Step 7

  • Navigate to "Tags"
  • Select "Document" name if you are writing a document and need this in your bibliography
  • Select "Collection" name if you are saving items to a specific collection
  • Add "Keywords" that remind you of this item
    • TIP: The "Gapwords"could be useful for identifying shortcoming for this chat output
    • TIP: The "Research" fields are primarily related to academic works, but could be useful here to identify the key discipline your content relates to

Miscellaneous

While there are other items in the "Tags:. "Quick facts" and "Attachments", generally you will not need them here but we have left them in place for some users. Contact the support desk if you'd like more information on these elements.

See Also