About terms

• A term is language-dependent and may be specific to a particular domain, language, script, or jurisdiction.
• Multiple terms may designate the same concept (e.g. preferred terms, admitted terms, synonyms, abbreviations).
• A term may have role attributes, such as preferred, deprecated, or obsolete.
• A term may include orthographic, grammatical, or morphological variants.
• A term may be subject to usage constraints, including domain, context (register), jurisdiction, or audience.

Distinction or terms from related entities

• Term vs concept: a term is the linguistic label; a concept is the unit of knowledge being labelled.
• Term vs name: a term denotes a general concept; a name denotes an individual entity (e.g., a person, organisation, place).
• Term vs string: a term has semantic intent and controlled usage; a string is an uninterpreted sequence of characters.

Term metadata

1. Term text (the actual name of the concept)
2. Script: could be derived from a latin word or is a symbol
3. Domain or discipline this concept belongs to or is associated with
4. Description of term (not it's definition; a short overview)
5. Role: Select how you intend to use this concept:
   • Preferred: primarily the one to use
   • Admitted: a variety of this same terms
   • Deprecated: this concept is no long er in use
6. Status: Identify the status of adding this term
   • Draft: needs more info
   • Under review: by another person
   • Approved for use but not yet published
   • Published and available
   • There is a wide variety of status stages (see also 'Terminology workflow')
7. Language: designate which language this concept has been added using (e.g., English)
8. Note: add any other information that is relevant (e.g., a guidance note on the use of this term)

Relationships

1. Relationships with specific records (e.g., concepts, other terms):
   • Select the relationships type and use a shortcut key to tag another term to lonk them together
2. Collections: tags that identify what collection(s) you have used this term in
3. Documents: tags that identify what document(s) you have used this term in

Authority & Source

1. Authority refers to an organization or group that provided evidence for the use of this term (e.g., judicial, government, published)
   • Authority type: select the type of entity that provided authority for this term to exist
   • Add the description of the authority or use the shortcut key to select an existing person or oganization from your terminology data
2. Source refers to the external documentary evidence you used for compiling this record
   • The title of the reference work that contains this evidence (the work should be in your reference library)
   • Use the backslash key and enter the title to link the reference record
   • Open the library record for this source by clicking the library icon
   • Add a new reference record to your library by clicking the + icon

Adding a list into a document

1. A smart list will produce a list of all terms found in your document across all sections
2. See Style Guide / Terminology for editing the format of smart lists

Tips

• Create different collections for easy maintenance, exporting, or sharing
• We do not produce a list of work items, quotes, paraphrase, text blocks or websites as these are generally not required when writing documents.
• You can export any collection in full directly from the collection record
• If a term has been added in multiple places and needs updating, you can do so by editing the record and it will automatically update all instances
  • Names: change a character name in a book you are writing
  • Places: Change the way you refer to a place
  • Fix any typo across all sections

See also

• Adding a collection of terms
• Exporting a collection of terms
• Annotations / Add terms
• Style Guide / Terminology smart lists