About organization names

• An organization name designates a corporate or collective entity, not a general concept.
• An organization may be associated with multiple organization names over time or across contexts (e.g., legal name, trading name, abbreviated name, former name).
• Organization names may have variants (orthographic, transliterated, abbreviated, branded) that refer to the same organization.
• Organization names may be linked to jurisdictions, temporal validity, and legal status.

Distinction or terms from related entities

• Organization name vs term: an organization name identifies a specific collective entity; a term designates a general concept.
• Organization name vs concept: an organization name refers to an individual entity; a concept is an abstract unit of knowledge.
• Organization name vs brand name: an organization name identifies the entity itself; a brand name identifies a product line, service, or market-facing identity.

Organization name metadata

1. Organization name: the text that provides the name for this entity
2. Name type (e.g., legal, informal, formal, nickname)
3. Organization type (e.g., Corporation, Cultural, Judicial)
4. Founding date: when did the organization come into being
5. Dissolution date: the date an organization ceased to operate
6. Description: a description of this organization; a short overview
7. Note: add any other information that is relevant (e.g., a guidance note on the use of this concept)

Context

1. Audience: who is the intended audience for this term (e.g., general public, employees, students)
2. Context (also known as register; e.g., academic, scientific, formal, informal)
3. Domain or discipline this concept belongs to or is associated with (e.g., humanities)
4. Sector (i.e., business sector; e.g., marketing)
5. Jurisdiction (i.e., country)
6. Language: designate which language this term has been added using (e.g., English-American)

Relationships

1. Relationships with specific records (e.g., concepts, terms, or organization names):
   • Select the relationships type and use a shortcut key to tag another term to link them together
     • For example, place name, physical name (products), abbreviation
2. Collections: tags that identify what collection(s) you have used this term in
3. Documents: tags that identify what document(s) you have used this term in

Authority, Status, & Source

1. Authority refers to an organization of group that provided evidence for the use of this term (e.g., judicial, government, published)
   • Authority type: select the type of entity that provided authority for this term to exist
   • Add the description of the authority or use the shortcut key to select the an existing person or oganization from your terminology data
2. Role: Select how you intend to use this concept:
   • Preferred: primarily the one to use
   • Admitted: a variety of this same terms
   • Deprecated: this concept is no long er in use
3. Status: Identify the status of adding this concept
   • Draft: needs more info
   • Under review: by another person
   • Approved for use but not yet published
   • Published and available
   • There is a wide variety of status stages (see also 'Terminology workflow')
4. Source refers to the external documentary evidence you used for compiling this record
   • The title of the reference work that contains this evidence (the work should be in your reference library)
   • Use the backslash key and enter the title to link the reference record
   • Pinpoint the exact pages of the work from which this term is derived
   • Open the library record for this source by clicking the library icon
   • Add a new reference record to your library by clicking the + icon

Adding a list into a document

1. A smart list will produce a list of all names found in your document across all sections
2. See Style Guide / Terminology for editing the format of smart lists

Tips

• Create different collections for easy maintenance, exporting, or sharing
• We do not produce a list of work items, quotes, paraphrase, text blocks or websites as these are generally not required when writing documents.
• You can export any collection in full directly from the collection record
• If a name has been added in multiple places and needs updating, you can do so by editing the form and it will automatically update all instances
  • For example, correcting a typo.
  • If the name has been altered, add a new record.

See also

• Adding a collection of terms
• Exporting a collection of terms
• Annotations / Add terms
• Style Guide / Terminology smart lists