About quotations

• A quotation preserves the exact wording, order, and meaning of the source text, subject only to explicitly marked omissions or alterations.
• A quotation is inherently derivative and must be associated with a source reference and, where applicable, a location indicator (e.g., page, paragraph, clause).
• Quotations may be classified by length, format (inline or block), and usage purpose.
• Quotations may carry usage constraints, including attribution, copyright, and jurisdiction-specific citation rules.

Distinction or terms from related entities

• Quotation vs paraphrase: a quotation reproduces wording exactly; a paraphrase restates meaning in new wording.
• Quotation vs excerpt: a quotation is defined by verbatim fidelity; an excerpt may or may not be quoted verbatim.
• Quotation vs term: a quotation is a reused text segment; a term is a linguistic designation.

About paraphrases

• A paraphrase is non-verbatim but meaning-preserving; it must remain faithful to the intent of the source.
• A paraphrase is derivative and should be linked to a source reference, even though original wording is not retained.
• Paraphrases may vary in degree of abstraction, from close paraphrase to broader reformulation.
• Paraphrases may carry usage constraints relating to attribution, academic integrity, and disciplinary norms.

Quotation metadata

1. Quotation text (the verbatim text)
   • [add] any changes to words (e.g., tense) in square brackets
2. Paraphrase text
   • A quotation can have many paraphrases.
   • Duplicate the record and add a different paraphrase with a different context.
3. Note: add any other information that is relevant (e.g., a guidance note on the use of this concept)

Context

1. Audience: who is the intended audience for this term (e.g., general public, employees, students)
2. Context (also known as register; e.g., academic, scientific, formal, informal)
3. Domain or discipline this concept belongs to or is associated with (e.g., humanities)
4. Sector (i.e., business sector; e.g., marketing)
5. Jurisdiction (i.e., country)
6. Language: designate which language this term has been added using (e.g., English-American)

Relationships

1. Relationships with specific records (e.g., concepts, terms, or organization names):
   • Select the relationships type and use a shortcut key to tag another term to link them together
     • For example, an event, and organization
2. Collections: tags that identify what collection(s) you have used this term in
3. Documents: tags that identify what document(s) you have used this term in

Authority, Status, & Source

1. Authority refers to an organization of group that provided evidence for the use of this term (e.g., judicial, government, published)
   • Authority type: select the type of entity that provided authority for this term to exist
   • Add the description of the authority or use the shortcut key to select the an existing person or oganization from your terminology data
2. Role: Select how you intend to use this concept:
   • Preferred: primarily the one to use
   • Admitted: a variety of this same terms
   • Deprecated: this concept is no long er in use
3. Status: Identify the status of adding this concept
   • Draft: needs more info
   • Under review: by another person
   • Approved for use but not yet published
   • Published and available
   • There is a wide variety of status stages (see also 'Terminology workflow')
4. Source refers to the external documentary evidence you used for compiling this record (i.e., the source of the quote).
   • The title of the reference work that contains this evidence (the work should be in your reference library)
   • Use the backslash key and enter the title to link the reference record
   • Pinpoint the exact pages of the work from which this term is derived
   • Open the library record for this source by clicking the library icon
   • Add a new reference record to your library by clicking the + icon

Tips

• Create different collections for easy maintenance, exporting, or sharing
• We do not produce a list of work items, quotes, paraphrase, text blocks or websites as these are generally not required when writing documents.
• You can export any collection in full directly from the collection record
• If an abbreviation has been added in multiple places and needs updating, you can do so by editing the record and it will automatically update all instances

See also

• Adding a collection of terms
• Exporting a collection of terms
• Annotations / Add terms
• Style Guide / Terminology smart lists