About work items

• A work item may represent structural divisions (e.g., chapter, section, clause, article) or logical units (e.g., provision, paragraph, figure, table).
• A work item is context-dependent; its meaning and interpretation derive from its position within the parent work.
• A work item may be associated with identifiers (e.g., numbering, labels), sequence or hierarchy, and version or temporal validity.
• A work item may contain or be linked to textual content, quotations, definitions, or references.

Distinction or terms from related entities

• Work item vs work: a work is the complete intellectual creation; a work item is a component of that work.
• Work item vs concept: a work item is a content unit; a concept is an abstract unit of knowledge.
• Work item vs event: a work item is a static content component; an event occurs in time.

Work item metadata

1. Item type (e.g., clause, paragraph, standard, section)
2. Item locator: where the item can be found within the larger work (e.g., cl 5, s 8, ch 9)
3. Description of item (e.g., sub-heading where the item is found; or a short description of its content)
4. Note: add any other information that is relevant (e.g., a guidance note on the use of this concept)

Context

1. Audience: who is the intended audience for this term (e.g., general public, employees, students)
2. Context (also known as register; e.g., academic, scientific, formal, informal)
3. Domain or discipline this concept belongs to or is associated with (e.g., humanities)
4. Sector (i.e., business sector; e.g., marketing)
5. Jurisdiction (i.e., country)
6. Language: designate which language this term has been added using (e.g., English-American)

Relationships

1. Relationships with specific records (e.g., concepts, terms, or organization names):
   • Select the relationships type and use a shortcut key to tag another term to link them together
2. Collections: tags that identify what collection(s) you have used this term in
3. Documents: tags that identify what document you have used this term in

Authority, Status, & Source

1. Authority refers to an organization of group that provided evidence for the use of this term (e.g., judicial, government, published)
   • Authority type: select the type of entity that provided authority for this term to exist
   • Add the description of the authority or use the shortcut key to select the an existing person or oganization from your terminology data
2. Role: Select how you intend to use this concept:
   • Preferred: primarily the one to use
   • Admitted: a variety of this same terms
   • Deprecated: this concept is no long er in use
3. Status: Identify the status of adding this concept
   • Draft: needs more info
   • Under review: by another person
   • Approved for use but not yet published
   • Published and available
   • There is a wide variety of status stages (see also 'Terminology workflow')
4. Source refers to the external documentary evidence you used for compiling this record
   • The title of the reference work that contains this evidence (the work should be in your reference library)
   • Use the backslash key and enter the title to link the reference record
   • Pinpoint the exact pages of the work from which this term is derived
   • Open the library record for this source by clicking the library icon
   • Add a new reference record to your library by clicking the + icon

Tips

• Create different collections for easy maintenance, exporting, or sharing
• We do not produce a list of work items, quotes, paraphrase, text blocks or websites as these are generally not required when writing documents.
• You can export any collection in full directly from the collection record
• If an abbreviation has been added in multiple places and needs updating, you can do so by editing the form and it will automatically update all instances

See also

• Adding a collection of terms
• Exporting a collection of terms
• Annotations / Add terms
• Style Guide / Terminology smart lists