About work items

• A work item may represent structural divisions (e.g., chapter, section, clause, article) or logical units (e.g., provision, paragraph, figure, table).
• A work item is context-dependent; its meaning and interpretation derive from its position within the parent work.
• A work item may be associated with identifiers (e.g., numbering, labels), sequence or hierarchy, and version or temporal validity.
• A work item may contain or be linked to textual content, quotations, definitions, or references.

Distinction or terms from related entities

• Work item vs work: a work is the complete intellectual creation; a work item is a component of that work.
• Work item vs concept: a work item is a content unit; a concept is an abstract unit of knowledge.
• Work item vs event: a work item is a static content component; an event occurs in time.

Work item metadata

1. Item type (e.g., clause, paragraph, standard, section)
2. Item locator: where the item can be found within the larger work (e.g., cl 5, s 8, ch 9)
3. Description of item (e.g., sub-heading where the item is found; or a short description of its content)
4. Domain: or discipline this item belongs to or is associated with
5. Jurisdiction: the country that the larger work was produced in
6. Role: Select how you intend to use this concept:
   • Preferred: primarily the one to use
   • Admitted: a variety of this same terms
   • Deprecated: this concept is no long er in use
7. Status: Identify the status of adding this concept
   • Draft: needs more info
   • Under review: by another person
   • Approved for use but not yet published
   • Published and available
   • There is a wide variety of status stages (see also 'Terminology workflow')
8. Language: designate which language this concept has been added using (e.g., English)
9. Note: add any other information that is relevant (e.g., a guidance note on the use of this concept)

Relationships

1. Relationships with specific records (e.g., concepts, terms, or organization names):
   • Select the relationships type and use a shortcut key to tag another term to link them together
2. Collections: tags that identify what collection(s) you have used this term in
3. Documents: tags that identify what document you have used this term in

Authority & Source

1. Authority refers to an organization of group that provided evidence for the use of this term (e.g., judicial, government, published)
   • Authority type: select the type of entity that provided authority for this term to exist
   • Add the description of the authority or use the shortcut key to select the an existing person or oganization from your terminology data
2. Source refers to the external documentary evidence you used for compiling this record
   • The title of the reference work that contains this evidence (the work should be in your reference library)
   • Use the backslash key and enter the title to link the reference record
   • Open the library record for this source by clicking the library icon
   • Add a new reference record to your library by clicking the + icon

Tips

• Create different collections for easy maintenance, exporting, or sharing
• We do not produce a list of work items, quotes, paraphrase, text blocks or websites as these are generally not required when writing documents.
• You can export any collection in full directly from the collection record
• If an abbreviation has been added in multiple places and needs updating, you can do so by editing the form and it will automatically update all instances

See also

• Adding a collection of terms
• Exporting a collection of terms
• Annotations / Add terms
• Style Guide / Terminology smart lists